Event Planning Made Easy with These Apps!

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Planning an event of any size can be a stressful ordeal. Whether the stresses of planning are associated with budgeting or getting creative ideas for the event, there is a significant amount of planning and coordinating that must be done to ensure that it is successful. As a result, many apps that revolve around making the planning process easier has been created to help both amateur planners to professional planners organize their event. Given that so many apps are available, this article discusses the best ones that should be used for those who need to plan an upcoming event.

Pinterest (iOS/Android)

For those who are looking for a source of inspiration and creativity, Pinterest is one of the best locations for events that have been planned in the past. With so many different images on the types of events that have been planned before, users are able to draw inspiration from others to apply to their own event. As a range of ideas are available on Pinterest across so many different categories from weddings to birthday parties and even non-event related items, the app allows its users to save the images so that they can be referred to later if needed. As one of the best apps that can be used to draw inspiration, Pinterest is highly recommended for those who wish to get creative ideas for their own event.

Eventbrite Organizer (iOS/Android)

One of the biggest names in the event planning space is Eventbrite which allows event organizers to sell tickets through social media. As an app that lets planners set up their tickets, prices, and then monitor the transactions for that event, it is one of the most comprehensive tools that is available for the planning process. Beyond this, the app is also able to check-in the guests and take payments for the tickets without having to set up different software for each tasks. With the combination of these features, users are able to effectively organize the logistics of the attendees right from the app without the need for various tools for selling, managing, tracking, and checking which makes it a great end-to-end event planning tool.

TimeTree – Free Shared Calendar (iOS/Android)

Planning an event is rarely a single-person job and often takes coordination with other people. As a result, many different tools may be used for a single event by multiple people with makes it difficult to plan efficiently. To make this process easier, TimeTree is an app that lets multiple planners edit a calendar together so that all of the information is in a centralized location. In being able to simultaneously edit a schedule, many people are able to effectively plan an event as opposed to only one person doing the planning. Through this, notes can be shared, multiple calendars created for different purposes, as well as a web app that automatically syncs on the computer. In having all of these features in a single app, TimeTree is one of the best tools that can be used for situations where multiple people are looking to plan an event at the same time.

Event Guest list & Check-in (iOS/Android)

Gone are the days of a clipboard and pen to do check-in and guest list services at events. In a more modern fashion, Event Guest list & Check-in is an app that lets planners use different methods to checking in their guests from walk in registrations to on-site check-ins. Furthermore, the app is one that can do QR Code Scanning as well as send email confirmations so that the check-in process is made more streamlined. One of the most interesting aspects about Event Guest list & Check-in is that for events with wearable technologies such as badges or wristbands, tracking of the guests can be done in real time which alerts the host of when people arrive or where they are at a certain time. As one of the most efficient ways to check-in guests, it is a highly recommended tool for planners who are seeking a streamlined approach to manage guests.

To:Day – Event planner, to-do list, date countdown & task manager (iOS)

As an app that lets people manage and plan their events in advance, To:Day lets users count exactly how many days are left until their event arrives. In being able to calculate exactly how long is left before the event occurs, users can plan out exactly what needs to be done by when in order to have a successful event day. Furthermore, reminders can be set while posters can be created straight from the app and sent to those who need the invite which makes it perfect for those who like to plan well in advance. Given the ability to see exactly how many days are left before the day of an event with a countdown, those who enjoy planning are able to do so effectively which makes To:Day a great tool for gaining visibility on the event.

As there are many stresses associated with planning an event, the process can be made streamlined with the apps listed in this article. From those that are able to help users draw inspiration to others which are able to provide an end-to-end solution for ticket and guest management, these tools are highly recommended as they are able to make the process significantly easier for planners all from the mobile phone.

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